All transactions must be supported by an itemized receipt that clearly and legibly displays the following information:
- Merchant name
- Merchant address
- Date of purchase
- Itemized description of items purchased
- Quantity of each item
- Unit price
- Shipping charges
- Ship to address: must be an official university address, such as:
- The cardholder’s campus office
- The cardholder’s supervisor’s campus office
- A designated area with official university or campus address
- Total of the purchase
Refer to the PCard Transaction Checklist for a complete and reusable list of requirements.
Read more:
PCard Manual for Cardholders, Chapter 5: Documentation Requirements