Journal vouchers (JV) are used to correct posted non-payroll transactions such as incorrect Project IDs or account codes, or for incorrect amounts. JVs require that the initiator have access to any Department IDs they are using on the journal. Journal vouchers must follow the university’s policies, procedures and Spending Guidelines.
Interdepartmental transactions (IDTs) are used for departments and service centers within the university to bill each other for goods or services or to share expenses. IDTs contain:
- Interdepartmental Sales (IDS): the method that most service centers use to bill customers
- Interdepartmental Billing (IDB): entered manually via the IDT system.
- Interdepartmental Journals (IDJ): used to record all non-transfer journal entries between two separate departments. This includes reimbursements, allocations, corrections, and reclassifications.
- Service Unit Billing (SUB): used for internal billings submitted via file from a 3rd party billing system. There are a few service centers that have approval to bill via SUB, generally those using the Lab Management (Mendix) system.