Under certain conditions, if approved by Procurement Services, certain goods and services may be purchased without competitive bidding. A memo provided by the requester (select this link for an example memo) must be based on one of the following reasons contained in the NC Administrative Code:
- Cases where performance or price competition are not available;
- Where a needed product or service is available from only one source of supply;
- Where emergency or pressing need is indicated;
- Where competition has been solicited (by Procurement Services) but no satisfactory offers received;
- Where standardization or compatibility is the overriding consideration;
- Where a donation predicates the source of supply;
- Where personal or particular professional services are required;
- Where a particular medical product or service, or prosthetic appliance is needed;
- Where a product or service is needed for the blind or severely disabled and there are overriding considerations for its use;
- Where additional products or services are needed to complete an ongoing job or task;
- Where products are bought for “over the counter” resale;
- Where a particular product or service is desired for educational, training, experimental, developmental or research work;
- Where equipment is already installed, connected and in service, and it is determined advantageous to purchase it;
- Where items are subject to rapid price fluctuation or immediate acceptance;
- Where there is evidence of resale price maintenance or other control of prices, lawful or unlawful, or collusion on the part of companies which thwarts normal competitive procedures;
- Where the amount of the purchase is too small to justify soliciting competition or where a purchase is being made and a satisfactory price is available from a previous contract;
- Where the requirement is for an authorized cooperative project with another governmental unit(s) or a charitable non-profit organization(s);
- Where a used item(s) is available on short notice and subject to prior sale.