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How do I share the cost of something I purchased with another department?

Specific transfers where there is sharing of specific expenses are done using one of two methods, depending on whether or not the sharing department is in the same Department ID.

Same Department ID

Entry is input using a Journal Entry using a source code depending on the original charge’s source code: O64 (IDT/SUB), O65 (PCard), O60 (all others).  Account number will stay the same.

For example: 

Project A shares the cost of a subscription with Project B.  Project A pays $1,000 for the entire subscription charge and needs to transfer half to Project B.

Project B54901500.00
Project A54901-500.00

Different Departments

Entry is input using the IDT system. Using transaction type IDJ, Project A would “charge” Project B $500 and use account 54901 for both the Biller and Payer sides of the transaction.

Read more:

Journal Entry Manual

Updated on July 19, 2022

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