To document the received date in the Goods/Services Received Date field on the voucher, use the date the goods were received on university property.
- If the goods are not on university property, determine where the goods are located.
- Each good must have a received date. If a vendor has only shipped part of the order, we can only pay for what has been received.
- The university does not pay for goods that have been invoiced but not received in full.
- The expectation is that a vendor will bill the university for the goods ordered. In limited circumstances, prepayment may be required by the vendor. Contact A/P to discuss. Exceptions are allowable for one-off situations; however, they are not the norm and should not occur on state funds. If prepayment is approved by AP (Kim Kelley), utilize the Prepaid/Refund checkbox instead of entering a received date.