1. Home
  2. *All Help Topics
  3. How do I determine the Received Date for Goods when creating a voucher?
  1. Home
  2. Accounts Payable
  3. How do I determine the Received Date for Goods when creating a voucher?

How do I determine the Received Date for Goods when creating a voucher?

To document the received date in the Goods/Services Received Date field on the voucher, use the date the goods were received on university property.

  • If the goods are not on university property, determine where the goods are located.
  • Each good must have a received date. If a vendor has only shipped part of the order, we can only pay for what has been received.
  • The university does not pay for goods that have been invoiced but not received in full.
  • The expectation is that a vendor will bill the university for the goods ordered. In limited circumstances, prepayment may be required by the vendor. Contact A/P to discuss. Exceptions are allowable for one-off situations; however, they are not the norm and should not occur on state funds. If prepayment is approved by AP (Kim Kelley), utilize the Prepaid/Refund checkbox instead of entering a received date.

Related article:

Updated on September 30, 2021

Was this article helpful?

Cant’t find what you are looking for?
Sends us a message
Contact the KB Team