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  3. How do I complete a travel authorization that does not require reimbursement?
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  3. How do I complete a travel authorization that does not require reimbursement?

How do I complete a travel authorization that does not require reimbursement?

To start the process log into MyPack Portal and navigate to the Travel Authorization page (MyPack Portal > Employee Self Service > Financials Quick Nav > Travel Center). Click on “Create Authorization” in the “New Authorizations” section of your Travel Center page:

  • Complete section 1 – Basic Travel Details
  • In section 2 – Select the checkbox for “No Reimbursement Needed” (Travel Reimbursement will not be auto-generated after the trip, and reminders will be turned off)
  • Complete sections 3, 4, & 5

For an existing Travel Authorization that you later determine does not need a Travel Reimbursement created:

  1. Navigate to MyPack Portal> Employee Self Service> Financials Quick Nav> Travel Center
  2. Scroll to “Recent Requests” section, locate and click on the Travel Authorization number to open
  3. Scroll to “Section 2” – Select the checkbox for “No Reimbursement Needed” and Save

For an existing Travel Authorization that was not linked to a Travel Reimbursement, or you did not go on the trip:

  1. Navigate to MyPack Portal> Employee Self Service> Financials Quick Nav> Travel Center
  2. Scroll to “Recent Requests” section, locate and click on the Travel Authorization number to open
  3. Scroll down to bottom of Travel Authorization to select “Mark Complete” button and Save

If this is your first time entering a travel authorization for yourself you will need to complete your “Travel Profile” by entering your default project ID. If you are unsure of what your default project ID is check with your supervisor or department bookkeeper. Once you have entered the default project ID you can begin to enter your travel authorization.

For insurance/liability purposes, employees should always make sure that they can support their travel activities as official university business and authorized by the department. This includes day trips.

It is recommended that, for verification purposes, employees document their communication of the travel plans and the business purpose of day trips with their supervisor or their designee prior to the trip by email, memo, letter, or other departmental form.

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Updated on November 9, 2022

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