1. Home
  2. Fleet Card
  3. Card Services Resources (PCard, Fleet Card, Virtual Payables)
  1. Home
  2. Payments
  3. Card Services Resources (PCard, Fleet Card, Virtual Payables)
  1. Home
  2. PCard
  3. Card Services Resources (PCard, Fleet Card, Virtual Payables)
  1. Home
  2. Training & Learning
  3. Card Services Resources (PCard, Fleet Card, Virtual Payables)
  1. Home
  2. *All Help Topics
  3. Card Services Resources (PCard, Fleet Card, Virtual Payables)

Card Services Resources (PCard, Fleet Card, Virtual Payables)

Fleet Cardholder Manual

This reference guide provides NC State Fleet cardholders, reconcilers, and approvers with program details including card issuance, transaction and monthly account activity processes. In addition to the many procedural topics, it will cover program compliance assurance measures and more. It is important to read the following information carefully, as cardholders, reconcilers, approvers, and department heads are responsible for adhering to the established policies and procedures.

Click to access the Fleet Cardholder Manual.

Fleet Reconciler Manual

This reference guide provides the NC State Fleet Card reconcilers with program details including transaction and statement processes. In addition to the many procedural topics, it will cover program compliance assurance measures and more. It is important to read the following information carefully, as cardholders, reconcilers, approvers, and department heads are responsible for adhering to the established policies and procedures.

Click to access the Fleet Reconciler Manual.

PCard Manual for Cardholders

This reference guide provides the NC State cardholders, reconcilers, and approvers with program details including card issuance, transaction and statement processes, procurement and business services guidelines, and documentation requirements. In addition to the many procedural topics, it will cover program compliance assurance measures and more. It is important to read the following information carefully, as cardholders, reconcilers, approvers, and department heads are responsible for adhering to the established policies and procedures.

Click to access the PCard Manual for Cardholders.

Virtual Payables Supplier Manual

Virtual Payables is an electronic supplier payment solution in which a supplier is provided a dedicated credit card for processing payments. The supplier will receive an email advising that funds are available on the card when the invoice has been fully approved. The Virtual Payables program is the University’s preferred payment method for suppliers. Participation in the program is optional, but strongly encouraged.

Click to access the Virtual Payables Supplier Manual.

PCard Training for Cardholders

This online course is a requirement for being issued a PCard. In this course, participants will learn how to interpret and apply the policies, procedures, and regulations outlined in NC State’s PCard Manual for Cardholders, will be able to demonstrate a clear understanding of the important deadlines associated with the operation of a PCard, and apply program compliance assurance measures as listed in the Manual.

To register for this course, you must first apply for a PCard).

Card Services Videos

This playlist is designed to provide quick access to useful how-to video tutorials for all things Card Services.

Watch Card Services Videos

Card Services Websites

Select any of the following websites:

Related Knowledge Base Articles

Click to access existing Knowledge Base articles related to PCard, Fleet Card, or ePayables.

Updated on November 9, 2020

Was this article helpful?

Cant't find what you are looking for?
Sends us a message
Contact the KB Team