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Can my department pay for virtual conference or meeting expenses such as meals?

According to the Conference and Meeting Expenses Guide:

Meals provided to virtual meeting participants at remote locations, including their homes, during online meetings must be treated as taxable wage compensation reportable on an employee’s Form W-2 or additional income reportable on Form 1099-Misc for non-employees if they reach the $600 total annual threshold for reporting.

When reconciling these expenses, use account code 51593 for employees and 56905 for non-employees.

In addition:

Gift cards provided to virtual meeting participants to purchase meals while engaged in an online meeting must be treated as taxable wage compensation reportable on an employee’s Form W-2 or additional income reportable on Form 1099-Misc for non-employees if they reach the $600 total annual threshold for reporting.

When reconciling these expenses, use account code 51593 for employees and 56905 for non-employees.

For additional details, see Conference and Meeting Expenses Guide.

Updated on August 3, 2021

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