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  3. Can my department pay for virtual conference or meeting expenses such as meals?
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  3. Can my department pay for virtual conference or meeting expenses such as meals?

Can my department pay for virtual conference or meeting expenses such as meals?

According to the Conference and Meeting Expenses Guide:

Meals provided to virtual meeting participants at remote locations, including their homes, during online meetings must be treated as taxable wage compensation reportable on an employee’s Form W-2 or additional income reportable on Form 1099-Misc for non-employees if they reach the $600 total annual threshold for reporting.

When reconciling these expenses, use account code 51593 for employees and 56905 for non-employees.

In addition:

Gift cards provided to virtual meeting participants to purchase meals while engaged in an online meeting must be treated as taxable wage compensation reportable on an employee’s Form W-2 or additional income reportable on Form 1099-Misc for non-employees if they reach the $600 total annual threshold for reporting.

When reconciling these expenses, use account code 51593 for employees and 56905 for non-employees.

For additional details, see Conference and Meeting Expenses Guide.

Updated on August 3, 2021

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