Can I pay for my business trip expenses with a PCard?

Allowable travel expenses paid with a PCard include:

• Airfare
• Car Rental
  1. For car rentals, do not select optional damage insurance (CDW/LDW). The University provides its own car insurance coverage when traveling domestically. 
  2. Insurance can be purchased when traveling internationally.

• Fuel for Rental Car
• Parking
• Lodging (Hotels charge State and Occupancy taxes which is allowed on the PCard)
  1. Make sure that only room, internet, and occupancy tax are charged on your folio.
  2. Incidental Charges such as laundry, movies, bottled water, room service, and phone call charges are not allowed.
  3. Third-party lodging (e.g. Airbnb, VRBO, etc) transactions: in addition to the receipt, upload an approved Pre-Approval for 3rd Party/Non-Hotel Lodging form. 
• Bus
• Shuttle
• Taxi, Uber, Lyft (you may include tip)
• Train
• Conference Registrations Are Allowed
  1. Meals included with the registration are acceptable.
  2. Add-on items such as awards banquets and working events are allowable when approved by the college/department.

However, per diem meals are never allowed. For additional resources, see PCard Manual for Cardholders.

See related articles:

• What type of PCard receipts are acceptable?
• Can I use my PCard to pay for other employees’ travel expenses?
• Can I use the PCard to pay for family/friends’ airfare or conference fee and reimburse the University?