How do I move money from one project to others to distribute revenue, but keep the revenue amount in Project A for reporting purposes?

General transfers from one project to another, or to a group of projects, can be done using the general transfer accounts 40997 / 58497.

Example: Project A would like to distribute some of its revenue receipts to other projects

Same Department: Entry is input using a Journal Entry with a source code of O60.

Project A	40997	5,000.00
Project B	40997	-2,000.00
Project C	40997	-3,000.00

Different Department: Entry is input using the IDT system. Using transaction type IDJ, Project A would “charge” Project B $-2000.00 and “charge” Project C $-3000.00. Use account 40997 for both the Biller and Payer sides of the transaction.

Read more:

• Journal Entry Manual
• Internal Transfer Guidelines for IDT and O6X Journals

If you have questions that are not answered in this article, please contact the University Controller’s Office, Cash Management, at ncsucashmgmt@ncsu.edu.