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  3. Are filing fees for travel visas allowable charges to sponsored projects?
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  3. Are filing fees for travel visas allowable charges to sponsored projects?

Are filing fees for travel visas allowable charges to sponsored projects?

When travel by PI / project personnel is necessitated by sponsor or nature of work, basic filing and anti-fraud fees associated with short-term, travel visa costs such as H1B visas (as opposed to longer-term, immigration visas) generally allowable expenditures.

Since short-term visas are issued for a specific period and purpose, they can be clearly identified as directly connected to work performed on an award.

For these costs to be directly charged to the award, they must:

  1. Be critical and necessary for the conduct of the project;
  2. Be allowable under the terms and conditions of the award;
  3. Be consistent with University accounting practices and policies;
  4. Meet the definition of a direct cost.

Consult the terms and conditions of your award and awarding agency before expensing visa fees to a sponsored project.

Costs for premium processing / expediting are unallowable.

Updated on August 26, 2020

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