0-9
A
- Approver
- A department or college representative with System Access Request (SAR) privileges to approve and/or deny MarketPlace orders.
B
- Bid Package
- File that contains all the supplier responses received in response to a competitive solicitation.
- Bid Tabulation
- Summary of all the responses submitted by suppliers in response to a competitive solicitation.
- Brand-Specific Specifications
- Description of a product that is singularly able to meet the requirements.
C
- Change Order
- Document processed against a purchase order when there is a change to any of the information outlined on the original purchase order.
- Confirming Order
- An order for goods or services above $5,000 that have already been delivered.
- Consortium Contract
- Agreement for purchases of commodities or services for a defined period of time.
- Contract
- An agreement between two or more parties governed by a written document.
- Contract Supplier
- Suppliers that have gone through the bidding process and offer guaranteed pricing on selected goods and services. Orders to Contract Suppliers above $5,000 do not require the University to seek competition and can be processed faster.
- Convenience Contract
- Agreement for purchases of commodities or services, specifically established for NC State University use for a period of time.
D
- Debarred Supplier
- Supplier(s) who are not allowed to do business with state agencies.
E
- Encumbrance
- A reflection of financial commitments to aid in preventing overspending.
- Expense Account Codes
- System numerical codes are used to categorize expenses for the university.
F
- Fiscal Year
- University’s business operating period of July 1 to June 30.
G
- Goods
- Products or commodities used in everyday business activities.
H
- Historically Underutilized Businesses (HUB)
- Suppliers registered with the State that are businesses owned by minorities, women, disabled business enterprises and non-profit work centers for the blind and severely disabled.
I
- Interactive Purchasing System (IPS)
- Web-based application managed by the NC Department of Administration, Division of Purchase and Contract, used by all state agencies to post bids.
- Invitation for Bid (IFB)
- Document used to solicit price competition with multiple suppliers.
- Invoice
- Itemized bill for commodities or services provided by a supplier.
J
K
L
M
- MarketPlace
- Self-service e-procurement tool used to order goods and some services.
- MarketPlace Requisition
- A request to make a purchase of goods or services from a supplier that is listed in the NC State University MarketPlace system.
N
- Non-MarketPlace Requisition
- A request to make a purchase of goods or services from a supplier NOT listed in the NC State University MarketPlace system.
O
- Order Confirmation Email
- Email sent by a supplier to a MarketPlace requester listing order and customer service contact information.
P
- Procurement Card (PCard)
- Corporate credit card used to make purchases and payments for goods and services ordered by individual departments.
- Project ID
- Fund source used to pay for a MarketPlace order.
- Purchase Order
- Contractual document sent to a supplier to order goods or services.
Q
- Quote to Order
- Electronic quote created by a supplier that allows a MarketPlace Shopper to transfer items directly to the shopping cart.
R
- Receiving Report
- Electronic acknowledgment of items being delivered in acceptable condition and matching the original order.
- Recommendation of Award
- Memorandum issued by the department recommending the award of a bid or proposal.
- Request for Proposal (RFP)
- Document used to solicit competition for complex goods or services.
- Request for Quote (RFQ)
- Document used to solicit price confirmation from one supplier.
- Requester
- A department or college representative with System Access Request (SAR) privileges to create MarketPlace orders.
- Requisition
- A request to make a purchase of goods or services. There are two types of requisitions: MarketPlace requisitions and Non-MarketPlace requisitions.
S
- SAR
- System Access Request. SAR is a web application that automates the approval process of granting rights to various data systems at NC State, including the financial data system.
- SAR Administrator
- Department or college representative that:
– Grants MarketPlace Shopper Role
– Grants Access to Project IDs
– Assigns an Approver Group
- Services
- Aid or helpful activity performed by a person or company provided under contract by an entity not affiliated with the university.
- Ship to Address
- Campus locations where MarketPlace orders are delivered.
- Sole Source
- Any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. Sole source solicitations are better referred to as non-competitive solicitations.
- Specifications
- Detailed description of the requirements.
- Spending Guidelines
- The Spending Guidelines is a document that outlines the rules and regulations for university employees as they make spending decisions.
T
- Term Contract
- Agreement for purchases of commodities or services for a defined period of time.
U
V
W
- Waiver of Competitive Bidding Justification
- .Written memorandum requesting waiver of the competitive bidding process
X
Y
Z