Are filing fees for travel visas allowable charges to sponsored projects?
When travel by PI / project personnel is necessitated by sponsor or nature of work, basic filing and anti-fraud fees...
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Are travel reimbursements denied when personal travel is added to the trip?
Travel Reimbursements (TR) are not denied when personal travel is added to the trip. However, please keep the following in... -
Can I buy an airline ticket with my PCard if personal travel is included in my trip?
Yes. However, the traveler should not purchase airline tickets for trips that include personal travel which is a higher price... -
Can I modify a completed Travel Authorization?
Once a Travel Authorization has been marked “Complete”, it is no longer available for revisions. If expenses were incurred but... -
Can I prepay my lodging travel expenses?
Yes, NC State University can prepay for one night of lodging with an approved Travel Authorization or AP104 for the... -
Can I rent a car with my Pcard?
Yes. Please make sure that the employee has a fully approved Travel Authorization (TA) in place prior to booking. Refer... -
Can I use my PCard at a restaurant?
Yes, as long as the card has the “meals” profile enabled. The PCard should never be used for per diem... -
Can I use my PCard to pay for other employee’s travel expenses?
Yes, you can. Collect all receipts and attach them to the cardholder’s transaction in the Card Center AND in the... -
Can I use the PCard to pay for family/friends’ airfare or conference fee and reimburse the University?
This is not an allowable expense. No personal expenses are allowed on the PCard. Only business-related charges are allowable. Read... -
Can I use the PCard to prepay a night’s stay at a hotel?
Yes, as long as the hotel requires one night to be paid in advance.Incidental charges such as room service and... -
Do non-employees need a travel authorization?
Yes. Non-employees traveling on university business, whose expenses are paid or reimbursed by the university, are subject to the same... -
How do I submit a Project Modification Request (PMR)?
PMRs are submitted through the PMR system. Read more: Project Modification Request (PMR) User Manual -
How do I update my personal address?
To update your personal address, follow the steps outlined below: Log into MyPack Portal. Click on the Employee Self Service tab from... -
How long are uncashed university-issued checks good before they are stale dated?
Checks that are more than six months old are called “stale checks”. A financial institution may choose to honor such... -
I am traveling outside of the US. What do I need to do in order to use my Pcard?
Contact Bank of America at (888) 449 -2273 and provide your travel destination and duration dates. This will prevent your... -
May I purchase a first class ticket with my PCard?
No. The university does not support the purchase of first class tickets, regardless of fund source. -
May I travel internationally on my sponsored project?
Foreign travel allowability is determined by the terms and conditions of the award, NC State Policy and Federal Regulations. Read... -
The hotel charges for parking. Can I pay for that with my PCard?
Yes. Parking at the hotel is an allowable charge on the PCard. Read more: PCard Cardholder Manual, Standard/Travel Allowable Purchases -
What are some common queries to monitor vouchers and travel activity?
To access the mostly used Financial System queries, follow the instructions outlined below. Log in to MyPack Portal. Click on... -
What are the in-state subsistence rates?
Subsistence is an allowance for lodging and meal costs (including gratuities). The most up-to-date subsistence rates (In-State, Out-of-State, Out-of-Country) are... -
What are the reimbursement or expenditure documentation requirements?
Expenditure documentation should provide sufficient background information to respond to the following questions: Why Explain the purpose, detail the reason,... -
What is a Blanket Travel Authorization?
A blanket travel authorization grants prior approval for routine and repeating basis and generally for similar activities that make it... -
What is the deadline for submitting a travel reimbursement?
NC General Statute 138-6(c) requires that all travel reimbursement requests must be filed for approval within 30 days after the... -
What is the difference between a PMR and a Chartfield?
Project Modification Requests (PMRs) are used to request the following changes, which require prior approval: Principal investigator (PI) Key personnel... -
What is the Fly America Act?
The Fly America Act is a federal regulation that requires the use of US air carriers for travel that will... -
What is the university’s policy for paying guest’s airfare?
Only invited, authorized non-employee expenses can be paid by Small Purchase Voucher or PCard. Expenses for other guests are not... -
Where can I find travel definitions and terms?
For a complete list of travel related definitions and terms, please refer to The Travel Manual. -
Where can I verify if a travel advisory exists for my destination?
Before committing to any travel expenses, consult the U.S. Department of State website to review travel advisories and alerts for... -
Who approves an AP107?
Except for alcohol or spouse travel, the department head level (at a minimum) must approve the AP107 form. The AP107 Non-Travel... -
Who do I contact with athletics travel questions on student recruitment?
All questions related to travel with the purpose to recruit students for Athletics should be routed to the Athletics Business...