Do I have to encumber all funds for a blanket Purchase Order?
No, but you will have to request that funds be added if the PO balance falls below the amount of...
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Do I have to encumber all funds for a multi-year order?
No, but you will have to request that funds be added for each fiscal year period. To do this, please... -
Does a PO automatically close once the balance reaches zero?
Yes, when the PO balance reaches zero, it is fully paid, and it is fully received in the Financial System,... -
How do I approve a supplier invoice?
To approve a supplier invoice for payment, please refer to the instructions listed in the PO Invoice Processing Guide, Chapter... -
How do I close a blanket PO?
Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO.... -
How do I close a PO that still has a balance?
Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO.... -
How do I complete the year-end close out process?
To assist with the year-end closeout process, and in alignment with the Office of Finance and Administration Principles of Work,... -
How do I create a PO?
Purchases for goods that total $5,000 or more that cannot be found in the MarketPlace may be purchased by submitting... -
How do I handle a MarketPlace order that is on backorder?
If you order has items that are listed as being on backorder, you can either wait for the order to... -
How do I make changes to a purchase order?
To modify a purchase order, please refer to the following sections of the Purchasing Manual: Introduction to Procurement: -
How do I pay invoices for equipment rental or lease?
To make a purchase of goods or services from a supplier not listed in the NC State University MarketPlace system,... -
How do I request payment for an invoice?
The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents... -
How do I verify if my MarketPlace order has been paid for?
To verify if your MarketPlace order has been paid for, follow the steps outlined below: Go to MyPack Portal. From... -
How does a purchase order work?
A purchase order (PO) is used to place an order; a PO is not a form of payment. An order... -
How to close a purchase order?
Step-by-step instructions on how to close a purchase order can be found in the following video tutorial: -
What can I provide to a supplier to let them know the university is exempt from sales tax?
Provide the supplier with the NC Sales and Use Tax Vendor Exemption Letter. However, most suppliers will also issue their... -
What is a Request for Proposal?
A Request For Proposal (RFP) is a formal, written solicitation document used for seeking competition and obtaining offers for more... -
When is a procurement contract required?
All purchases over $5,000, other than those paid using a non-purchase order Special Category ID, require a procurement contract because... -
Why are some POs marked as “Receiving Not Required”?
Purchase Orders for service, maintenance, and lease rentals do not require being received in the Financial System. -
Will I be notified when a PO is sent to the supplier?
If you would like to be notified when a PO is sent to the supplier, send an email to the...