Do I have to encumber all funds for a blanket Purchase Order? No, but you will have to request that funds be added if the PO balance falls below the amount of...
Do I have to encumber all funds for a multi-year order? No, but you will have to request that funds be added for each fiscal year period. To do this, please...
Does a PO automatically close once the balance reaches zero? Yes, when the PO balance reaches zero, it is fully paid, and it is fully received in the Financial System,...
How do I approve a supplier invoice? To approve a supplier invoice for payment, please refer to the instructions listed in the PO Invoice Processing Guide, Chapter...
How do I close a blanket PO? Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO....
How do I close a PO that still has a balance? Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO....
How do I complete the year-end close out process? To assist with the year-end closeout process, and in alignment with the Office of Finance and Administration Principles of Work,...
How do I create a PO? Purchases for goods that total $5,000 or more that cannot be found in the MarketPlace may be purchased by submitting...
How do I handle a MarketPlace order that is on backorder? If you order has items that are listed as being on backorder, you can either wait for the order to...
How do I make changes to a purchase order? To modify a purchase order, please refer to the following sections of the Purchasing Manual: Introduction to Procurement:
How do I pay invoices for equipment rental or lease? To make a purchase of goods or services from a supplier not listed in the NC State University MarketPlace system,...
How do I request payment for an invoice? The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents...
How do I verify if my MarketPlace order has been paid for? To verify if your MarketPlace order has been paid for, follow the steps outlined below:
How does a purchase order work? A purchase order (PO) is used to place an order; a PO is not a form of payment. An order...
How to close a purchase order? Step-by-step instructions on how to close a purchase order can be found in this video tutorial. The procurement specialists close...
What can I provide to a supplier to let them know the university is exempt from sales tax? Provide the supplier with the NCDOR’s E-595E Streamlined Sales and Use Tax Certificate of Exemption, and NC State Sales and...
What is a Request for Proposal? A Request For Proposal (RFP) is a formal, written solicitation document used for seeking competition and obtaining offers for more...
When is a procurement contract required? All purchases over $5,000, other than those paid using a non-purchase order Special Category ID, require a procurement contract because...
Why are some POs marked as “Receiving Not Required”? Purchase Orders for service, maintenance, and lease rentals do not require being received in the Financial System.
Will I be notified when a PO is sent to the supplier? If you would like to be notified when a PO is sent to the supplier, send an email to the...