Can I modify a purchase order that has already been submitted? If no payment has been made to a PO, you can make the following changes through PO Maintain Distributions: Financial...
Do I have to encumber all funds for a blanket Purchase Order? No, but you will have to request that funds be added if the PO balance falls below the amount of...
Do I have to encumber all funds for a multi-year order? No, but you will have to request that funds be added for each fiscal year period. To do this, please...
Does a PO automatically close once the balance reaches zero? Yes, when the PO balance reaches zero, it is fully paid, and it is fully received in the Financial System,...
How do I change a fund source on a purchase order? The following video tutorial demonstrates step by step how to change the fund source on a purchase order.
How do I close a blanket PO? Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO....
How do I close a PO that still has a balance? Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO....
How do I complete the year-end close out process? To assist with the year-end closeout process, and in alignment with the Office of Finance and Administration Principles of Work,...
How do I create a PO? Purchases for goods that total $5,000 or more that cannot be found in the MarketPlace may be purchased by submitting...
How do I know when my PO invoice has been processed for payment? To find out if a Purchase Order has been process for payment, please follow the steps outlined below. Log into...
How do I make changes to a purchase order? To modify a purchase order, please refer to the following sections of the Purchasing Manual: Introduction to Procurement:
How do I request payment for an invoice? The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents...
How do I verify if my MarketPlace order has been paid for? To verify if your MarketPlace order has been paid for, follow the steps outlined below: Go to MyPack Portal. From...
How does a purchase order work? A purchase order (PO) is used to place an order; a PO is not a form of payment. An order...
How long does it take to process a requisition that is going out on bid? Contract purchases can be processed within two business days. Waiver of Competitive Bidding purchases will take approximately three weeks to...
How long does it take to process non-competitive solicitations? Normal processing time for non-competitive solicitations is two to three weeks. Please remember that the MarketPlace is the gold standard...
How to Buy at NC State (Video Tutorial) The How to Buy at NC State tutorial is a great place to start! Whether you are new to NC...
How to close a purchase order? Step-by-step instructions on how to close a purchase order can be found in the following video tutorial:
What is a Change Order? A Change order is submitted when there is a need to change any of the information outlined on the original...
When do I need to submit a purchase order? When goods cannot be found in the MarketPlace and the total cost of the purchase is above $5,000, a Non-MarketPlace...
Why are some POs marked as “Receiving Not Required”? Purchase Orders for service, maintenance, and lease rentals do not require being received in the Financial System.
Will I be notified when a PO is sent to the supplier? If you would like to be notified when a PO is sent to the supplier, send an email to the...