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  • Can I modify a purchase order that has already been submitted?

    If no payment has been made to a PO, you can make the following changes through PO Maintain Distributions: Financial...
  • Do I have to encumber all funds for a blanket Purchase Order?

    No, but you will have to request that funds be added if the PO balance falls below the amount of...
  • Do I have to encumber all funds for a multi-year order?

    No, but you will have to request that funds be added for each fiscal year period. To do this,  please...
  • Does a PO automatically close once the balance reaches zero?

    Yes, when the PO balance reaches zero, it is fully paid, and it is fully received in the Financial System,...
  • How do I change a fund source on a purchase order?

    The following video tutorial demonstrates step by step how to change the fund source on a purchase order.
  • How do I close a blanket PO?

    Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO....
  • How do I close a PO that still has a balance?

    Send an email to the Purchasing Specialist who handled your order and request a change order to close your PO....
  • How do I complete the year-end close out process?

    To assist with the year-end closeout process, and in alignment with the Office of Finance and Administration Principles of Work,...
  • How do I create a PO?

    Purchases for goods that total $5,000 or more that cannot be found in the MarketPlace may be purchased by submitting...
  • How do I know when my PO invoice has been processed for payment?

    To find out if a Purchase Order has been process for payment, please follow the steps outlined below. Log into...
  • How do I verify if my MarketPlace order has been paid for?

    To verify if your MarketPlace order has been paid for, follow the steps outlined below: Go to MyPack Portal. From...
  • How does a purchase order work?

    A purchase order (PO) is used to place an order; a PO is not a form of payment. An order...
  • How long does it take to process a requisition that is going out on bid?

    Contract purchases can be processed within two business days. Waiver of Competitive Bidding purchases will take approximately three weeks to...
  • How long does it take to process non-competitive solicitations?

    Normal processing time for non-competitive solicitations is two to three weeks. Please remember that the MarketPlace is the gold standard...
  • How to Buy at NC State (Video Tutorial)

    The How to Buy at NC State tutorial is a great place to start! Whether you are new to NC...
  • How to close a purchase order?

    Step-by-step instructions on how to close a purchase order can be found in the following video tutorial:
  • What is a Change Order?

    A Change order is submitted when there is a need to change any of the information outlined on the original...
  • When do I need to submit a purchase order?

    When goods cannot be found in the MarketPlace and the total cost of the purchase is above $5,000, a Non-MarketPlace...
  • Why are some POs marked as “Receiving Not Required”?

    Purchase Orders for service, maintenance, and lease rentals do not require being received in the Financial System.
  • Will I be notified when a PO is sent to the supplier?

    If you would like to be notified when a PO is sent to the supplier, send an email to the...
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