Can an honorarium be paid as a one time supplier payment? No because, Honorariums are considered income to the recipients. All recipients of honorariums must register with NC State through the...
Can an invoice be paid using a PCard? Yes. However, it is the cardholder’s responsibility to verify that the source and use of funds are within the Spending...
Can I spend more than $5,000 on my PCard? Yes. Please contact Card Services at (919) 515-8097 or cardservices_purchasing@ncsu.edu and provide information regarding the exact cost and a description...
Do I have to enter a receiving report in order for payment to be processed? Yes. general purchase orders that require receiving must be received in the Financial System before payment to the supplier may...
Do I have to pay for a class if I am waitlisted? Yes, waitlisted classes are billed the same as enrolled classes. If a student ends up not being enrolled in a...
Does completing a W-8 mean that my payment will be subject to tax withholding? Whether a payment issued to a nonresident taxpayer is subject to tax withholding in the U.S. depends on several factors....
Does the university allow the use of Bluefin devices to collect credit card payments? Bluefin is a merchant service equipment that can be used in conjunction with certain software to collect in-person credit card...
How are payments made to a student’s account? The university’s preferred method of student account payment is ePay, allows students to pay their bills online with an eCheck....
How do I know if a payment has been sent to the supplier? To find out if a payment has been sent to a supplier, follow the steps outlined below. If there is...
How do I know if my invoice has been paid? To find out if a supplier invoice has been paid, follow the steps outlined below. Go to MyPack Portal. From...
How do I make a FedEx payment? If the FedEx shipment was initiated from the MarketPlace, the payment is processed automatically. No additional action is needed. If...
How do I process an international ACH transaction? To process a foreign wire, contact Andrea Turner in Accounts Payable. Foreign wires are processed through Western Union as a...
How do I verify if my MarketPlace order has been paid for? To verify if your MarketPlace order has been paid for, follow the steps outlined below: Go to MyPack Portal. From...
How do we pay a foreign supplier who requests a wire transfer payment? Complete and submit the appropriate foreign wire transfer form located under Forms/Wires on the Controller’s Office website. Send the completed...
How do we pay honorariums? An honorarium is a monetary token of appreciation in lieu of payment for services. The department receiving the service will...
How does a purchase order work? A purchase order (PO) is used to place an order; a PO is not a form of payment. An order...
How should vendors address invoices due and payable from a Foundation or other Associated Entity? The invoice should be issued to the Foundation or Associated Entity, not to the University or a specific college or...
Is a W-9 needed to pay a supplier for royalties? Yes. If making payments for a royalty type payment, a W-9 is needed to set up a new supplier vendor....
Is there a Supplier Information Manual? Yes. There are two resources for Supplier Information management:
What is PaymentWorks? Starting July of 2021, NC State partnered with PaymentWorks, a third-party onboarding platform that eliminates the risk of business payments...
Who can I contact for help with PaymentWorks? If you have questions about the PaymentWorks system. please contact supplier_onboarding@ncsu.edu. PaymentWorks support and information can also be found in...