Can a proforma invoice be used to pay a supplier?
No. A proforma invoice is an estimate or quote. Although a proforma includes much, if not all, of the same...
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Can an invoice be paid using a PCard?
Yes. However, it is the cardholder’s responsibility to verify that the source and use of funds are within the Spending... -
Can I create an invoice (A/R) for services rendered?
You will need to contact your business lead to determine if your college or department is able to invoice for... -
Can I submit a statement in the place of an invoice?
This is not allowed. A supplier issued invoice is required. -
How do I approve a supplier invoice?
To approve a supplier invoice for payment, please refer to the instructions listed in the PO Invoice Processing Guide, Chapter... -
How do I know if a payment has been sent to the supplier?
Example of where a supplier has been noticed to take payment and has done so: Read More: Virtual Payables for... -
How do I know if my invoice has been paid?
To find out if a supplier invoice has been paid, follow the steps outlined below. Go to MyPack Portal. From... -
How do I pay invoices for equipment rental or lease?
To make a purchase of goods or services from a supplier not listed in the NC State University MarketPlace system,... -
How do I process a foreign supplier invoice that is in foreign currency?
If the cost of the foreign item is $5,000 U.S. dollars or higher, a requisition must be submitted for processing.... -
How do I process an international ACH transaction?
To process a foreign wire, contact Andrea Turner in Accounts Payable. Foreign wires are processed through Western Union as a... -
How do I request payment for an invoice?
The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents... -
How do we pay a foreign supplier who requests a wire transfer payment?
Complete and submit the appropriate foreign wire transfer form located under Forms/Wires on the Controller’s Office website. Send the completed... -
How does a purchase order work?
A purchase order (PO) is used to place an order; a PO is not a form of payment. An order... -
How is gas cylinder rental billed?
Rental is billed based on the number of cylinders purchased and on a per day basis. Liquid gases are $1.72... -
How should vendors address invoices due and payable from a Foundation or other Associated Entity?
The invoice should be issued to the Foundation or Associated Entity, not to the University or a specific college or... -
I have a question about my WolfCopy bill. Who do I contact?
You may contact Nikki Faison at dsfaison@ncsu.edu or (919) 515-8098. Read more: WolfCopy Customer Manual, Rates and Invoicing -
Is sales tax required on a Foundation or Endowment Fund invoice?
In accordance with G.S. 105-164.13(34), sales of items by a nonprofit civic, charitable, educational, scientific, or literary organization are exempt... -
My accounts receivable invoice does not print. How do I resolve this issue?
Try clearing the cache of the browser you are using. If that does not resolve the issue, please contact Gwynn... -
My gas rental just posted to WRS. When will invoices post to the web?
Invoices will post to the web within 24 hours of posting to WRS. -
What can be used as an invoice?
A document that indicates who we’re paying, what we’re paying for, and how much in a detailed format. Preferably an... -
What documentation is required to pay a foreign entity?
A current signed W-8BEN-E Form is required to process payments for foreign entities. Depending on the type of payment, taxes... -
What does payment due “net 30” mean on an invoice?
Net days is a term used in payments to represent when the payment is due, in contrast to the date... -
When is gas cylinder rental billed?
Gas cylinder rental is billed by the 15th of the month. Rental is invoiced a month in arrears. Read more:... -
Where can I find accounts receivable invoice templates?
To obtain invoice templates, please contact Misty Wilson in the University Controller’s Office. -
Where can I find my WolfCopy invoice?
WolfCopy invoices are posted by the 15th of the month for the prior month’s billing. Read more: WolfCopy Customer Manual, Billing... -
Where can I find the accounts receivable terms and definitions ?
If you have questions about accounts receivable terms or definitions, please contact Misty Wilson in the University Controller’s Office. Read... -
Why hasn’t my gas cylinder charge posted to my account?
Gas charges are not posted to your account because the supplier has not processed the payment yet. If charges are...