Can I prepay a conference registration?
Yes, NC State University can prepay conference registration with an approved Travel Authorization or AP104 for the traveler(s). For additional...
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Can I use the PCard to pay for third-party lodging (AirBnB, VRBO, etc)?
With approval, Yes. For third-party lodging,(e.g. Airbnb, VRBO, etc.) transactions, in addition to the receipts upload an approved Pre-Approval for... -
Can I use the PCard to prepay a night’s stay at a hotel?
Yes, as long as the hotel requires one night to be paid in advance.Incidental charges such as room service and... -
Do I need a zero balance receipt for hotel PCard charges?
No. Zero balance receipts are not required for hotel charges. The Card Services Team can verify that the correct charges... -
Do I pay taxes at hotels?
Hotels charge both State sales and use tax, and an Occupancy tax which are allowed on the PCard. However, since... -
How do we pay for a conference cancelation charge?
To pay for a conference cancelation charge, you will need to process a small purchase voucher. Penalties and charges resulting... -
How to pay for StateView hotel stays?
PCard holders can pay the StateView hotel using their PCard when bringing in external guests for a hotel stay. For... -
Is the university exempt from sales tax?
As a state agency, the University is exempt from North Carolina sales and use tax for qualifying purchases effective July... -
Is there a maximum allowable amount for lodging?
For up-to-date information and guidance on lodging amounts, eligibility requirements, and excess lodging allowability, please review The Travel Manual section... -
The hotel charges for parking. Can I pay for that with my PCard?
Yes. Parking at the hotel is an allowable charge on the PCard. Read more: PCard Cardholder Manual, Standard/Travel Allowable Purchases -
What is an occupancy tax? Are we exempt?
Occupancy taxes are levied and administered by various local governments in North Carolina for the privilege of occupying a room...