Can I prepay a conference registration? Yes, NC State University can prepay conference registration with an approved Travel Authorization or AP104 for the traveler(s). For additional...
Can I use the PCard to pay for third-party lodging (AirBnB, VRBO, etc)? With approval, Yes. For third-party lodging,(e.g. Airbnb, VRBO, etc.) transactions, in addition to the receipts upload an approved Pre-Approval for...
Can I use the PCard to prepay a night’s stay at a hotel? Yes, as long as the hotel requires one night to be paid in advance.Incidental charges such as room service and...
Do I need a zero balance receipt for hotel PCard charges? No. Zero balance receipts are not required for hotel charges. The Card Services Team can verify that the correct charges...
Do I pay taxes at hotels? Hotels charge both State sales and use tax, and an Occupancy tax which are allowed on the PCard. However, since...
How do we pay for a conference cancelation charge? To pay for a conference cancelation charge, you will need to process a small purchase voucher. Penalties and charges resulting...
How to pay for StateView hotel stays? PCard holders can pay the StateView hotel using their PCard when bringing in external guests for a hotel stay. For...
Is the university exempt from sales tax? As a state agency, the University is exempt from North Carolina sales and use tax for qualifying purchases effective July...
Is there a maximum allowable amount for lodging? For up-to-date information and guidance on lodging amounts, eligibility requirements, and excess lodging allowability, please review The Travel Manual section...
The hotel charges for parking. Can I pay for that with my PCard? Yes. Parking at the hotel is an allowable charge on the PCard. Read more: PCard Cardholder Manual, Standard/Travel Allowable Purchases
What is an occupancy tax? Are we exempt? Occupancy taxes are levied and administered by various local governments in North Carolina for the privilege of occupying a room...