Can I prepay a conference registration?
Yes, NC State University can prepay conference registration with an approved Travel Authorization or AP104 for the traveler(s). For additional...
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Can I use the PCard to pay for third-party lodging (AirBnB, VRBO, etc)?
These types of expenses are not allowed. Third-party lodging requires pre-approval from the Controller’s Office and is not an allowable... -
Do I need a zero balance receipt for hotel PCard charges?
No. Zero balance receipts are not required for hotel charges. The Card Services Team can verify that the correct charges... -
Do I pay taxes at hotels?
Yes. Hotels charge State and Occupancy taxes, which are allowed on the PCard. However, some states offer sales tax exemption... -
How do we pay for a conference cancelation charge?
To pay for a conference cancelation charge, you will need to process a small purchase voucher. Penalties and charges resulting... -
How to pay for StateView hotel stays?
PCard holders can pay the StateView hotel using their PCard when bringing in external guests for a hotel stay. For... -
Is the university exempt from sales tax?
As a state agency, the University is exempt from North Carolina sales and use tax for qualifying purchases effective July... -
Is there a maximum allowable amount for lodging?
For up-to-date information and guidance on lodging amounts, eligibility requirements, and excess lodging allowability, please review The Travel Manual section... -
The hotel charges for parking. Can I pay for that with my PCard?
Yes. Parking at the hotel is an allowable charge on the PCard. Read more: PCard Cardholder Manual, Standard/Travel Allowable Purchases