Can equipment be located in a facility not owned by the University?
Equipment can be located in a facility not owned by the University, as long as the location code has been...
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Can I loan an asset to another agency?
Equipment titled to NC State University may be loaned to another unit or institution upon approval by the following parties:... -
Can I personally purchase an asset that is no longer used by my department?
As is required per State Regulations, all assets, capital or non-capital, purchased by a State entity, must be disposed of... -
Can I transfer an asset to another state agency?
Yes, you can. State Regulations require all assets, capital or non-capital, purchased by a State entity be disposed of through... -
How do I access the Asset and Surplus Dashboard?
The AM and Surplus Dashboard is available to assist Departmental AM Coordinators and AM Approvers with navigation and real-time asset... -
How do I dispose of an asset destroyed in a natural disaster?
Occasionally, assets are installed in a room and destroyed when the room is renovated or destroyed due to an unforeseeable... -
How do I look up an asset?
Asset basic physical and financial information recorded in the Asset Management Module is available to employees with Financial System access. ... -
How do I submit a SAR (Security Access Request) for Asset Management Roles?
Contact your departmental SAR Administrator. If you do not know your departmental SAR Administrator, please contact your departmental Business Office.... -
How do I surplus an asset?
Surplus property is defined as property that has a resale value but is no longer needed by the University department... -
How do I trade-in an asset?
There are situations when older assets are traded in for the purchase of new assets or for a credit of... -
How do I transfer an asset to another department?
When an asset is permanently given or sold to another University department, a Transfer Request must be submitted through the... -
I am leaving the University. Can I take my equipment with me?
All personal property titled to NC State University (either through direct purchase or transfer) is controlled within REG 10.05.16 –... -
I have an asset that has not been tagged. Who do I contact?
Contact the Asset Management Team at assetmanagement@ncsu.edu and provide as many of the following items: Estimated purchase date Purchase Order... -
I only need to surplus assets. Do I need to take FIN-CAM-101?
Yes, you do. Asset Management and Surplus Training (FIN-CAM-101) is required to obtain the AM Coordinator Role. This is the... -
Is FIN-CAM-101 a required training?
Yes, FIN-CAM-101 is required to obtain the AM Coordinator Role to manage assets and submit surplus requests. Select this link to... -
Is the Asset Tag number or Asset ID required on a Surplus Request?
If the item is a capital asset, absolutely! Surplus of an asset requires the Asset Tag number to be disposed... -
What are the responsibilities of the AM Coordinator?
The AM Coordinator role is required for departmental AM Coordinators assigned with inventory and employees requiring surplus disposal system access.... -
What are the three Asset Management Roles in the PeopleSoft Asset Management Module requiring a departmental Security Access Request (SAR) approval?
There are three roles associated with Asset Management activities: AM Administrator – Assigns the departmental level inventory and departmental AM... -
What do I do if an asset is stolen?
Before identifying an asset as Stolen, search all possible locations and check all departmental Surplus Requests to verify that the... -
What fields are the AM Coordinator responsible for updating in the Asset Management Module?
Asset information records are updated in the Asset Basic Information page and are the responsibility of the AM Coordinator. These... -
What fields must I update in my inventory?
Asset information records are updated in the Asset Basic Information page and are the responsibility of the AM Coordinator. These... -
What is a fabrication or fabricated equipment?
Fabricated Equipment is defined as scientific or other complex equipment comprised of two or more individual components that are fabricated/built... -
What is an AM Administrator?
The AM Administrator assigns the departmental level inventory and departmental AM Coordinator role within a department. Read more: Asset Management... -
What is an AM Approver?
The AM Inventory Approver approves the AM Coordinator’s Annual Certified Inventory. Read more: Asset Management and Surplus Manual, Asset Management... -
What is considered a capital asset?
The Office of the State Controller defines capital assets as property such as land, land improvements, easements, buildings, equipment, works... -
What is FIN-CAM-101 about?
FIN-CAM-101 is the Asset Management and Surplus Training course, a requirement for gaining AM (Asset Management) Coordinator role. Select this link... -
What is FIN-CAM-102 about?
FIN-CAM-102 is the Annual Capital Asset Inventory Training, a required course for first-year AM Coordinators experiencing their first annual inventory.... -
What is the asset custodial department?
The custodial department is the department responsible for the inventory, tracking, and maintaining accurate asset records in the Asset Management... -
What is the difference between the Asset Mangement System and the ERIMS system?
The Capital Asset Management System is part of the University Controller’s Office and tracks the physical and financial data of... -
What is the role in PeopleSoft to certify the annual physical inventory?
The role is AM Coordinator. Read more: Asset Management and Surplus Manual, Asset Management Roles