Can I attach a photo to an asset record?
Yes, you can. In fact, attaching a photo of an asset helps with identification during the annual physical inventory. The...
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Can items be transferred between departments?
Yes. Please refer to the Asset Management and Surplus Manual for instructions on how to transfer assets to another department.... -
How can I contact the Asset Management team?
Asset Management contact information is listed below. Contact Title Email Asset Management Team* Group email assetmanagement@ncsu.edu Jonathan Ehlers Capital Asset... -
How do I dispose of an asset destroyed in a natural disaster?
Occasionally, assets are installed in a room and destroyed when the room is renovated or destroyed due to an unforeseeable... -
How do I look up an asset?
Asset basic physical and financial information recorded in the Asset Management Module is available to employees with Financial System access. ... -
How do I submit a SAR (Security Access Request) for Asset Management Roles?
Contact your departmental SAR Administrator. If you do not know your departmental SAR Administrator, please contact your departmental Business Office.... -
How do I submit a Surplus Request?
The surplus of assets is initiated in the Financial System. Prior to initiating a Surplus Request, you will need to... -
How do I trade-in an asset?
There are situations when older assets are traded in for the purchase of new assets or for a credit of... -
How do I update an asset’s Condition/Home-Use Status?
The starting point to obtain and modify the physical data associated with an asset begins with the Asset Maintenance Search... -
How do I update an asset’s in Use/Not in Use Status?
The starting point to obtain and modify the physical data associated with an asset begins with the Asset Maintenance Search... -
How do I update an asset’s Location?
The starting point to obtain and modify the physical data associated with an asset begins with the Asset Maintenance Search... -
How do I update an asset’s Responsible Person?
The starting point to obtain and modify the physical data associated with an asset begins with the Asset Maintenance Search... -
How is depreciation calculated?
Depreciation is an allocation of an asset’s cost over its useful life. The Office of the State Controller defines capital... -
Is FIN-CAM-101 a required training?
Yes, FIN-CAM-101 is required to obtain the AM Coordinator Role to manage assets and submit surplus requests. Select this link to... -
My equipment is no longer operational. Can I throw it away?
NO! As is required per State Regulations, all assets, capital or non-capital, purchased by a State entity, must be disposed... -
What fields are the AM Coordinator responsible for updating in the Asset Management Module?
Asset information records are updated in the Asset Basic Information page and are the responsibility of the AM Coordinator. These... -
What is a fabrication or fabricated equipment?
Fabricated Equipment is defined as scientific or other complex equipment comprised of two or more individual components that are fabricated/built... -
What is an AM Administrator?
The AM Administrator assigns the departmental level inventory and departmental AM Coordinator role within a department. Read more: Asset Management... -
What is an AM Approver?
The AM Inventory Approver approves the AM Coordinator’s Annual Certified Inventory. Read more: Asset Management and Surplus Manual, Asset Management... -
What is considered a capital asset?
The Office of the State Controller defines capital assets as property such as land, land improvements, easements, buildings, equipment, works... -
What is FIN-CAM-101 about?
FIN-CAM-101 is the Asset Management and Surplus Training course, a requirement for gaining AM (Asset Management) Coordinator role. Select this link... -
What is FIN-CAM-102 about?
FIN-CAM-102 is the Annual Capital Asset Inventory Training, a required course for first-year AM Coordinators experiencing their first annual inventory.... -
What is the Security Access Request (SAR) role to request in PeopleSoft for the AM Administrator?
The role is AM Administrator. Read more: Asset Management and Surplus Manual, Asset Management Role -
What is the Security Access Request (SAR) role to request in PeopleSoft for the AM Approver?
The role is AM Inventory Approver. Read more: Asset Management and Surplus Manual, Asset Management Roles -
Where can I find the CAMS access request?
Departments have access to asset information through the Asset Management module in Financials. However, to update asset information, the AM... -
Who is responsible for assigning the AM Coordinator Role in the PeopleSoft Asset Management Module?
The AM Administrator assigns the departmental level inventory and the departmental AM Coordinator role within the department. Read more: Asset... -
Why am I required to dispose of assets through the surplus process?
As is required per State Regulations, all assets, capital or non-capital, purchased by a State entity, must be disposed of...