Travel

Receipted travel is typically not reported as income, so no 1099 would be issued. Typically, a guest speaker invited by...

If the travel is approved in advance, travel expenses are reimbursable. For insurance and liability purposes, employees should always make...

When travel by PI / project personnel is necessitated by sponsor or nature of work, basic filing and anti-fraud fees...

From The Travel Manual, section 1.1.7 Penalties and Charges Due to Cancellations: Penalties and charges resulting from the cancellation or...

The Conference and Meeting Expenses guideline 4.0.1 provides that the spouse’s attendance during a meal must have a business purpose...

NC State University’s sales and use tax exemption does not apply to occupancy taxes on hotel/motel lodging. When paying direct,...

Meal and housekeeping tips incurred by the traveler are included in the subsistence allowances. Lodging – Housekeeping tips are included...

Please refer to The Travel Manual, section 4.0 Transportation Expenses, for details on which expenses and the rate of reimbursement...

Travel Reimbursements (TR) are not denied when personal travel is added to the trip. However, please keep the following in...

Yes. When entering the travel authorization in the Travel Center, select the “Team/Group” Travel Type. INSTRUCTIONS

Yes. However, the traveler should not purchase airline tickets for trips that include personal travel which is a higher price...

The fields within the travel authorization are available to edit up until a travel reimbursement is initiated. After that point,...

Yes, you can create a Travel Authorization or Travel Reimbursement on behalf of someone else. To do so, you must...

Travel Authorizations should not be deleted unless the trip was never taken. For travel that occurred but had no reimbursement...

To determine eligibility and how to request a travel advance, visit Travel Advances on the University’s Controller’s Office website. Related...

Once a Travel Authorization has been marked “Complete”, it is no longer available for revisions. If expenses were incurred but...

No, airline memberships are not an acceptable expense for the University, regardless of fund source.

Allowable travel expenses paid with a PCard include: However, per diem meals are never allowed. For additional resources, see PCard...

Yes, as long as the employee has upcoming international travel where the passport would be required.

Yes, but please use caution when selecting the correct credit card for your business and personal travel Most ride-share apps...

Valet parking is an allowable expense when: When in travel status, valet parking tips are allowed at $2.00 per car,...

Yes, NC State University can prepay conference registration with an approved Travel Authorization or AP104 for the traveler(s). For additional...

Yes, NC State University can prepay for one night of lodging with an approved Travel Authorization or AP104 for the...

Regarding state funds, payments within current fiscal year can include: Payments and reimbursement of registration fees depend upon when they...

Yes. Please make sure that the employee has a fully approved Travel Authorization (TA) in place prior to booking. Refer...

Yes, funding may be split by percentage on the travel reimbursement within the Funding Source section. For example:

From The Travel Manual, section 1.1.5 Trips for University Business and Non-University Purposes: Also, please note that the Travel Manual,...

Travel reimbursements can be updated as long as no approvals have taken place. If approvals exist, the next approver needs...

Yes, as long as the card has the “meals” profile enabled. The PCard should never be used for per diem...