Can I unreconcile a PCard transaction?
Changes can be made to transaction reconciling details as long as this is done on the same business day the...
PCard
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Can I upload additional documentation after my PCard statement has been approved?
Yes. Additional information can be added at any time. However, documentation can not be deleted once a statement has been... -
Can I use my PCard at a restaurant?
Yes, as long as the card has the “meals” profile enabled. The PCard should never be used for per diem... -
Can I use my PCard at the grocery store?
Yes. If purchasing food for human consumption, please refer to the PCard Manual for Cardholders to see the Documentation Requirements.... -
Can I use my PCard to buy something on eBay?
Yes, as long as it is for a good and not a service provided by an individual. Read more:PCard Manual... -
Can I use my PCard to order and ship supplies to other work locations?
Yes. Books, supplies and other meeting materials needed off-campus can be paid for with a PCard and shipped directly to... -
Can I use my PCard to pay for other employee’s travel expenses?
Yes, you can. Collect all receipts and attach them to the cardholder’s transaction in the Card Center AND in the... -
Can I use my PCard to pay for something through PayPal?
Yes, as long as it is for a good and not a service provided by an individual. Payments to individuals... -
Can I use my PCard to ship a package?
Yes. However, the university discount will not be applied. Ship your packages through the MarketPlace to take advantage of the... -
Can I use the PCard at Sam’s, BJ’s and Costco?
Yes. The PCard can be used at warehouse clubs, as long as Visa is accepted. -
Can I use the PCard to pay for family/friends’ airfare or conference fee and reimburse the University?
This is not an allowable expense. No personal expenses are allowed on the PCard. Only business-related charges are allowable. Read... -
Can I use the PCard to pay for third-party lodging (AirBnB, VRBO, etc)?
With approval, Yes. For third-party lodging,(e.g. Airbnb, VRBO, etc.) transactions, in addition to the receipts upload an approved Pre-Approval for... -
Can I use the PCard to prepay a night’s stay at a hotel?
Yes, as long as the hotel requires one night to be paid in advance.Incidental charges such as room service and... -
Can I use the university’s master account number for the billing of shipping charges at a FedEx store?
No. Unauthorized use of NC State’s FedEx Master Account amounts to misappropriation of state property and is strictly prohibited. Ship your... -
Can my student worker/graduate student be issued a PCard?
Yes. Any individual who receives a paycheck from NC State is eligible to apply for a PCard. -
Can PCard transactions be split into multiple Project IDs?
Yes. Reconcilers can add multiple lines to a PCard transaction while making distribution selections for Project ID and account codes.... -
Can someone else pick up my PCard for me?
Yes. Please contact Card Services at cardservices_purchasing@ncsu.edu and provide the cardholder name and the name of the individual approved to pick up... -
Can someone else use my PCard?
The cardholder assumes personal responsibility for the protection and proper use of the PCard and the related authentication data, which... -
Can you remove an image from my PCard statement?
Yes. Contact Card Services at (919) 515-8097 or at cardservices_purchasing@ncsu.edu and provide: Related article: What is the university’s record retention... -
Can you take my PCard off hold?
No. Holds on PCards are due to late statements. A late statement is defined as a statement that is not... -
Card Services Resources (PCard, Fleet Card, Virtual Payables)
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Do I have meals on my PCard?
You can view your spending profile by viewing the Cardholder Summary in the PCard Center. -
Do I need a zero balance receipt for hotel PCard charges?
No. Zero balance receipts are not required for hotel charges. The Card Services Team can verify that the correct charges... -
Do I need to do a foreign currency conversion for my international transaction charges?
No. Currency conversions are not required for PCard transactions. The Card Services Team has access to the transaction’s posted dates... -
Do I need to put a business purpose on my PCard receipt?
Yes. The business purpose should be clearly noted on the receipt prior to uploading it to the PCard Center. -
Do I pay taxes at hotels?
Hotels charge both State sales and use tax, and an Occupancy tax which are allowed on the PCard. However, since... -
Do PCard reconcilers need training?
Yes. the Reconciler is the only role that has the ability to upload a PCard receipt, other than the cardholder.... -
How do I add a new “Ship to” location?
Contact the Help Desk by calling (919) 515-HELP or sending an email to help@ncsu.edu with a request to add a... -
How do I add a PCard Statement Approver?
Check with the Workflow Administrator for your department or college. They are the only authorized user to add/update the PCard... -
How do I add a reconciler to my PCard?
To add a reconciler to your PCard, please follow the steps outlined below: Go to MyPack Portal. From the drop-down menu,...
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