An employee, other than the cardholder, is just going to be uploading PCard receipts. Do they need PCard reconciler training? Yes. Currently, the only role that has the ability to upload a PCard receipt, other than the cardholder, is the...
Can a part-time employee be issued a PCard? Yes. Any individual who receives a paycheck from NC State is eligible to apply for a PCard.
Can a PCard be reconciled across departments? Yes, as long as the PCard Reconciler has OUC access for the alternate department.
Can I be my own PCard reconciler? Please check with your college or division business office to be approved for this role.
Can I get my PCard before completed PCard Training for Cardholders? No. Training is required prior to receiving a PCard.
Can I have more than one PCard? There are very few special circumstances that allow the PCard Program Administrator to provision a second PCard. Please send requests...
Can I have more than one Project ID on my PCard? No, this is not an option. The system is designed so that each PCard has one default Project ID.
Can I make a purchase this fiscal year using next year’s funds? No, this is not allowed. Charges should accrue in the fiscal year in which the goods or services are being...
Can I pay for a taxi with a PCard while on business travel? Yes. An itemized receipt is required for documenting this as a PCard expense. For additional information, please refer to the...
Can I pay for airline memberships with my PCard? No, airline memberships are not an acceptable expense for the University, regardless of fund source.
Can I pay for food with my PCard? Yes, as long as: The cardholder has funds that support that purchase and The food is not for per diem...
Can I pay for moving expenses with the PCard? Moving expenses for employees may not be paid on the PCard. Moving expenses for an office to relocate elsewhere may...
Can I pay for my business trip expenses with a PCard? Allowable travel expenses paid with a PCard include: Airfare Car Rental For car rentals, do not select optional damage insurance...
Can I pay for the cost of a passport with my PCard? Yes, as long as the employee has upcoming international travel where the passport would be required.
Can I pay for Uber or Lyft with my PCard? Yes, but please use caution when selecting the correct credit card for your business and personal travel Most ride-share apps...
Can I pay NC State entities with my PCard? The only NC State entity that can be paid with a PCard is Campus Enterprises (for example, dining facilities like...
Can I purchase alcohol on the PCard? Yes, as long as the cardholder has both appropriate funds and dean approval prior to the purchase.
Can I purchase gift cards with the PCard? Yes, you can. Please refer to the PCard Cardholder Manual, Documentation Requirements for details on gift card purchases.
Can I rent a car with my Pcard? Yes. Please make sure that the employee has a fully approved Travel Authorization (TA) in place prior to booking. Refer...
Can I request a PCard for someone else? No. Only the potential cardholder can complete the online application.
Can I schedule group PCard training? Yes. Contact Card Services at (919) 515-8097 or at cardservices_purchasing@ncsu.edu to arrange group training and provide: Several dates and times...
Can I spend more than $5,000 on my PCard? Yes. Please contact Card Services at (919) 515-8097 or cardservices_purchasing@ncsu.edu and provide information regarding the exact cost and a description...
Can I unreconcile a PCard transaction? Yes, as long as the transaction was marked “reconciled” in the same business day. To unreconcile a PCard Transaction: Navigate...
Can I upload additional documentation after my PCard statement has been approved? Yes. Additional information can be added at any time. However, documentation can not be deleted once a statement has been...
Can I use my PCard at a restaurant? Yes, as long as the card has the “meals” profile enabled. The PCard should not be used for per diem...
Can I use my PCard at the grocery store? Yes. If purchasing food for human consumption, please refer to the PCard Cardholders Manual, Documentation Requirements. Read more: PCard Cardholders...
Can I use my PCard to buy something on eBay? Yes, as long as it is for a good and not a service provided by an individual. Read more: Non-Allowable...
Can I use my PCard to pay for other employee’s travel expenses? Yes, you can. Collect all receipts and attach them to the cardholder’s transaction in the Card Center AND in the...
Can I use my PCard to pay for something through PayPal? Yes, as long as it is for a good and not a service provided by an individual. Payments to individuals...