PCard

Yes. Currently, the only role that has the ability to upload a PCard receipt, other than the cardholder, is the...

Yes. Any individual who receives a paycheck from NC State is eligible to apply for a PCard.

Yes, as long as the PCard Reconciler has OUC access for the alternate department.

Please check with your college or division business office to be approved for this role.

No. Training is required prior to receiving a PCard.

No. Using the university’s master account is strictly prohibited. A PCard would need to be used for any purchases made...

There are very few special circumstances that allow the PCard Program Administrator to provision a second PCard. Please send requests...

No, this is not an option. The system is designed so that each PCard has one default Project ID.

No, this is not allowed. Charges should accrue in the fiscal year in which the goods or services are being...

Yes. An itemized receipt is required for documenting this as a PCard expense. For additional information, please refer to the...

No, airline memberships are not an acceptable expense for the University, regardless of fund source.

Yes, as long as: The cardholder has funds that support that purchase and The food is not for per diem...

Moving expenses for employees may not be paid on the PCard. Moving expenses for an office to relocate elsewhere may...

Allowable travel expenses paid with a PCard include: Airfare Car Rental For car rentals, do not select optional damage insurance...

Yes, as long as the employee has upcoming international travel where the passport would be required.

Yes, but please use caution when selecting the correct credit card for your business and personal travel Most ride-share apps...

The only NC State entity that can be paid with a PCard is Campus Enterprises (for example, dining facilities like...

Yes, as long as the cardholder has both appropriate funds and dean approval prior to the purchase.

Yes, you can purchase fuel with a PCard.

Yes, you can. Please refer to the PCard Cardholder Manual, Documentation Requirements for details on gift card purchases.

Yes. Please make sure that the employee has a fully approved Travel Authorization (TA) in place prior to booking. Refer...

No. Only the potential cardholder can complete the online application.

Yes. Contact Card Services at (919) 515-8097 or at cardservices_purchasing@ncsu.edu to arrange group training and provide: Several dates and times...

Yes. Please contact Card Services at (919) 515-8097 or cardservices_purchasing@ncsu.edu and provide information regarding the exact cost and a description...

Yes, as long as the transaction was marked “reconciled” in the same business day. To unreconcile a PCard Transaction: Navigate...

Yes. Additional information can be added at any time. However, documentation can not be deleted once a statement has been...

Yes, as long as the card has the “meals” profile enabled. The PCard should not be used for per diem...

Yes. If purchasing food for human consumption, please refer to the PCard Cardholders Manual, Documentation Requirements. Read more: PCard Cardholders...

Yes, as long as it is for a good and not a service provided by an individual. Read more: Non-Allowable...

Yes, you can. Collect all receipts and attach them to the cardholder’s transaction in the Card Center AND in the...