Can an honorarium be a one time supplier payment?
No. All honorariums must go through the supplier onboarding process due to tax reporting requirements. Related article: How do we...
Payments
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Can an invoice be paid using a PCard?
Yes. However, it is the cardholder’s responsibility to verify that the source and use of funds are within the Spending... -
Can I submit a statement in the place of an invoice?
This is not allowed. A supplier issued invoice is required. -
Can I update an invoice to be the correct amount for an ePayables supplier?
No, this is done by Card Services. To change an invoice for an ePayables supplier, contact Card Services at (919) 515-6130... -
Can services be provided by a one-time supplier?
Suppliers who provide a service may not be added as a one-time vendor. Instead, the supplier should be sent an... -
Card Services Resources (PCard, Fleet Card, Virtual Payables)
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Do existing vendors keep their Supplier ID after connecting in PaymentWorks?
Yes, existing vendors will keep their Supplier ID after registering with PaymentWorks. In some cases, such as a change in... -
How are non-MarketPlace suppliers paid?
The available payment mechanisms for non-MarketPlace suppliers are the following, in order of preference: PCard: The Procurement Card (PCard) is... -
How can I add an address to my accounts receivable customer?
Log into Mypack Portal. Click on the NavBar. Click on Financial System. Click on Customers. Click on Customer Request. Click... -
How do I know if a payment has been sent to the supplier?
To find out if a payment has been sent to a supplier, follow the steps outlined below. Navigate to the... -
How do I know if a payment has been sent to the supplier?
Navigate to the Voucher Entry page Enter the invoice number to pull up the associated voucher. Click on the Payments... -
How do I know if a supplier is a Virtual Payables supplier?
To determine if a supplier is a participant in the Virtual Payables program, Navigate to the Financials System Homepage. Click... -
How do I know if my invoice has been paid?
To find out if a supplier invoice has been paid, follow the steps outlined below. Go to MyPack Portal. From... -
How do I know when my PO invoice has been processed for payment?
To find out if a Purchase Order has been process for payment, please follow the steps outlined below. Log into... -
How do I pay for University Storage?
Billing for University Storage space is processed via the Service Unit Billing process. Service Unit Billing payments are automatically drafted... -
How do I submit a Foreign Wire Request?
Complete and submit the appropriate foreign wire transfer form located under Forms/Wires on the Controller’s Office website. -
How do I update a supplier’s information in the voucher system?
Suppliers who are already connected to the PaymentsWorks system can make general updates to supplier information in the Supplier Portal.... -
How do I verify if my MarketPlace order has been paid for?
To verify if your MarketPlace order has been paid for, follow the steps outlined below: Go to MyPack Portal. From... -
How do update a remittance address in PaymentWorks?
Once a vendor has been connected in PaymentWorks through the process outlined in Chapter 2 of the Supplier Information Manual... -
How do we pay a foreign supplier who requests a wire transfer payment?
Complete and submit the appropriate foreign wire transfer form located under Forms/Wires on the Controller’s Office website. -
How do we pay honorariums?
An honorarium is a monetary token of appreciation in lieu of payment for services. The department receiving the service will... -
How long does it take for a PO invoice to pay?
Allow five to seven business days (non-peak processing times), from the date the invoice is received in AP for processing.... -
I disagree with the amount due on an invoice for an ePayables supplier. What do I do?
Contact Card Services at (919) 515-6130 or ncsu_epay@ncsu.edu and provide the following information: Voucher ID Copy of the invoice displaying... -
The supplier wants to be paid through ACH instead of ePayables. What do I do?
Send an email to ncsu_epay@ncsu.edu and provide the following information: Supplier name Vendor ID Card Services will deactivate the supplier... -
What are the PCard roles and responsibilities?
There are four different roles for the card services program, each of which has its own specific responsibilities: Cardholder responsibilities... -
What documentation is required to pay a foreign entity?
A current signed W-8BEN-E Form is required to process payments for foreign entities. Depending on the type of payment, taxes... -
What documentation is required to pay a foreign national?
Collecting the required documentation ensures that NC State processes payments for international visitors in valid immigration status, and calculates the... -
What documentation is required to pay travel expenses for a foreign national?
Travel expense payments are reviewed based on purpose of travel and visa type. The following guidance can help you determine... -
What is required to make an honorarium payment to a foreign national?
An honorarium is defined as a payment of money or other thing of value to a person for their participation... -
What is required to pay an honorarium?
An honorarium is a monetary token of appreciation in lieu of payment for services. To request payment for an honorarium,...