Are multi-year orders used for services only?
Not necessarily. Multi-year orders can be for goods and services as well.
MarketPlace; Purchasing
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Can a department use State funds to buy promotional items with the name of the academic department?
Yes, as long as: Each item purchased is at a minimal value (under $1 each), and Items meet the promotional... -
Can a proforma invoice be used to pay a supplier?
No. A proforma invoice is an estimate or quote. Although a proforma includes much, if not all, of the same... -
Can gift cards be purchased on state funds?
This type of purchase is not allowed. Read more: Prohibited Purchases on State Appropriations -
Can I add a new MarketPlace supplier?
To be approved as a MarketPlace supplier, certain technical and spending requirements must be met. You can submit a Request... -
Can I buy a computer?
To meet the requirements of the Consolidated Purchasing Initiative (CPI), the UNC System Office established system configurations that meet campus... -
Can I buy a good or service from a University employee?
Generally, the answer is no. Every reasonable effort shall be made to avoid making purchases from employees of any state... -
Can I buy from a debarred supplier?
No. Debarred suppliers, those which have been banned from doing business with NC State and all state agencies, cannot be... -
Can I make IT purchases?
All IT purchases above $5,000 must be reviewed and approved by the Office of Information Technology (OIT). The Office of... -
Can I modify a purchase order that has already been submitted?
If no payment has been made to a PO, you can make the following changes through PO Maintain Distributions: Financial... -
Can I purchase a MacBook or Apple desktop computer via Marketplace?
Yes. although Apple products are not eligible for the CPI program, they may still be purchased via MarketPlace. Throughout the... -
Can I purchase books on Kindle ?
Yes, digital content, such as digital books, can be purchased using the PCard. Digital content cannot be purchased through the... -
Can I purchase multiple items from the same supplier?
Yes. Using the marketplace catalog, add the items you want to your cart. When you are finished shopping, check out... -
Can I use coupons or promo codes on orders in the MarketPlace?
Some MarketPlace suppliers have promo codes that can be used in MarketPlace. However, this is rare. If you find a... -
Can my department use State funds to buy t-shirts for employees to promote morale within the department?
This type of purchase is not allowed. Read more: Prohibited Purchases on State Appropriations -
Can services be provided by a one-time supplier?
Suppliers who provide a service may not be added as a one-time vendor. Instead, the supplier should be sent an... -
Can you provide a basic overview of the MarketPlace?
The MarketPlace is a self-service, e-procurement tool that automates the full procurement to payment process, saving both time and money.... -
Change Order
Document processed against a purchase order when there is a change to any of the information outlined on the original... -
Do honorariums need to go through Procurement Services?
An honorarium is considered a payment or reward where the primary interest is to confer distinction on, or to symbolize... -
Do I have to encumber all funds for a blanket Purchase Order?
No, but you will have to request that funds be added if the PO balance falls below the amount of... -
Do I have to encumber all funds for a multi-year order?
No, but you will have to request that funds be added for each fiscal year period. To do this, please... -
Do I have to enter a receiving report in order for payment to be processed?
Yes. general purchase orders that require receiving must be received in the Financial System before payment to the supplier may... -
Do I have to use convenience contract suppliers or can I request that an order be put out on bid?
Yes, your order can be put out on bid. However, if a convenience contract is used, bidding is not required... -
Does a PO automatically close once the balance reaches zero?
Yes, when the PO balance reaches zero, it is fully paid, and it is fully received in the Financial System,... -
Does the university provide customs clearance services?
Yes. All orders for equipment from foreign suppliers must be cleared through U.S. Customs before they can be delivered to... -
How can I change the Project ID or account number on a PO?
The ability to change the Project ID or account number on a PO depends on whether a payment has been... -
How can I check the status of a purchase order?
Once an order has been fully approved, the order confirmation email sent by the supplier will be needed for checking... -
How do I add a new “Ship to” location?
Contact the Help Desk by calling (919) 515-HELP or sending an email to help@ncsu.edu with a request to add a... -
How do I become a MarketPlace order approver?
To become a MarketPlace approver, you will need to contact your SAR Administrator. A Marketplace Approver is a department or... -
How do I cancel a receiving report for a MarketPlace order?
A receiver can be cancelled if the order was recently received and has not been charged yet. To cancel a...