Are multi-year orders used for services only? Not necessarily. Multi-year orders can be for goods and services as well.
Can a department use State funds to buy promotional items with the name of the academic department? Yes, as long as: Each item purchased is at a minimal value (under $1 each), and Items meet the promotional...
Can a proforma invoice be used to pay a supplier? No. A proforma invoice is an estimate or quote. Although a proforma includes much, if not all, of the same...
Can a requisition that has been denied be resubmitted? Once a requisition has been denied, the reason for the denial will need to be corrected before resubmitting the requisition....
Can gift cards be purchased on state funds? This type of purchase is not allowed. Read more: Prohibited Purchases on State Appropriations
Can I add a new MarketPlace supplier? To be approved as a MarketPlace supplier, certain technical and spending requirements must be met. You can submit a Request...
Can I buy a computer? To meet the requirements of the Consolidated Purchasing Initiative (CPI), the UNC System Office established system configurations that meet campus...
Can I buy a good or service from a University employee? Generally, the answer is no. Every reasonable effort shall be made to avoid making purchases from employees of any state...
Can I buy extended warranties through the MarketPlace ? Yes, you can purchase extended warranties through MarketPlace. Please reach out to the specific MarketPlace sales representative for the company...
Can I buy from a debarred supplier? No. Debarred suppliers, those which have been banned from doing business with NC State and all state agencies, cannot be...
Can I make IT purchases? All IT purchases above $5,000 must be reviewed and approved by the Office of Information Technology (OIT). The Office of...
Can I modify a purchase order that has already been submitted? If no payment has been made to a PO, you can make the following changes through PO Maintain Distributions: Financial...
Can I purchase a MacBook or Apple desktop computer via Marketplace? Yes. although Apple products are not eligible for the CPI program, they may still be purchased via MarketPlace. Throughout the...
Can I purchase eBooks? Yes, you can purchase eBooks from Amazon Business through the NC State MarketPlace. Amazon, a preferred contracted supplier, allows you to...
Can I purchase Gift Cards and digital content through the MarketPlace? Yes, you can purchase eBooks and eGift cards from Amazon through the MarketPlace. Non-Allowable Digital Content The following is a...
Can I purchase multiple items from the same supplier? Yes. Using the marketplace catalog, add the items you want to your cart. When you are finished shopping, check out...
Can I re-open a closed Marketplace order? Once a MarketPlace order is closed, it cannot be re-opened. Please create a new order. Related article: How do I...
Can I use coupons or promo codes on orders in the MarketPlace? Some MarketPlace suppliers have promo codes that can be used in MarketPlace. However, this is rare. If you find a...
Can my department use State funds to buy t-shirts for employees to promote morale within the department? This type of purchase is not allowed. Read more: Prohibited Purchases on State Appropriations
Can services be provided by a one-time supplier? Suppliers who provide a service may not be added as a one-time vendor. Instead, the supplier should be sent an...
Can you provide a basic overview of the MarketPlace? The MarketPlace is a self-service, e-procurement tool that automates the full procurement to payment process, saving both time and money....
Change Order Document processed against a purchase order when there is a change to any of the information outlined on the original...
Do honorariums need to go through Procurement Services? An honorarium is considered a payment or reward where the primary interest is to confer distinction on, or to symbolize...
Do I have to encumber all funds for a blanket Purchase Order? No, but you will have to request that funds be added if the PO balance falls below the amount of...
Do I have to encumber all funds for a multi-year order? No, but you will have to request that funds be added for each fiscal year period. To do this, please...
Do I have to enter a receiving report in order for payment to be processed? Yes. general purchase orders that require receiving must be received in the Financial System before payment to the supplier may...
Do I have to use convenience contract suppliers or can I request that an order be put out on bid? Yes, your order can be put out on bid. However, if a convenience contract is used, bidding is not required...
Does a PO automatically close once the balance reaches zero? Yes, when the PO balance reaches zero, it is fully paid, and it is fully received in the Financial System,...
Does the university provide customs clearance services? Yes. All orders for equipment from foreign suppliers must be cleared through U.S. Customs before they can be delivered to...
How can I change the Project ID or account number on a PO? The ability to change the Project ID or account number on a PO depends on whether a payment has been...