Can discretionary funds be used to purchase goods or services?
Discretionary funds, those funds that are not budgeted to be used for some specific purpose, may be used to meet...
Financial Reporting
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Can Educational and Technology Fees (ETF) be used to pay faculty salaries?
No. ETF funding cannot be used to pay faculty salaries or graduate assistants who are responsible for the class as... -
Can I loan an asset to another agency?
Equipment titled to NC State University may be loaned to another unit or institution upon approval by the following parties:... -
Can I use a trust project (Trust Fund) to purchase gifts?
Each university trust fund has a trust fund authority which departments must adhere to certain terms and conditions over the... -
Can state appropriations be used for debt service?
No, state appropriations cannot be used to repay debt. -
Does the university have a loan program for capital needs?
The university manages a central loan program, under which it provides funding for projects under the guidance of the Vice... -
Does the university have articles of incorporation?
No. The university is created by State General Statute, Chapter 116 – Higher Education. Incorporation and corporate powers are defined... -
Financial Reporting Resources
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How are accounting periods defined?
Accounting periods are standard periods of time by which financial results are measured. The following list is how NC State’s... -
How do I complete a GA1 form?
The Student Sponsorships: GA1 Form Guide outlines step-by-step instructions for how to: Submit a GA1 Form Search for and Edit... -
How do I complete the year-end close out process?
To assist with the year-end closeout process, and in alignment with the Office of Finance and Administration Principles of Work,... -
How do I get access to submit a GA1?
To submit a departmental payment for any student account charges, an online GA1 form is required. The department will need... -
How do I look up a definition of an expense account code?
Expense Account definitions are found on the University Controller’s website, Chart of Accounts – Follow the links from major captions... -
How do I look up a Department ID (OUC) number?
1. Navigate to MyPack Portal. 2. Click on the NavBar. 3. Click on Financials Quick Nav. 4. Click on Project... -
How do I modify a Foundation or University Endowment Fund project/fund?
All changes to existing Foundation or University Endowment Fund projects should be requested via the Chartfield Request System (accessible through... -
How do I set up an upper 3 project?
To set up an upper 3 trust fund project (35XXXX – 399999), please contact Ginger Burks Draughon, Office of Cost... -
How do I submit a Chartfield request?
Chartfields are submitted through the Chartfield Request System. Read more: Chartfield Request Guide -
How do you cancel a GA1?
To cancel a GA1 request, send the GA1 transaction ID to the University Cashier’s Office (UCO), along with the name... -
How does a department get a loan?
Departments and Auxiliaries that are interested in borrowing funds for small and large capital needs, can contact the Treasury Analyst... -
I am leaving the University. Can I take my equipment with me?
All personal property titled to NC State University (either through direct purchase or transfer) is controlled within REG 10.05.16 –... -
Is NC State a 501(c)(3) organization?
No. NC State University has not requested nor acquired the Internal Revenue Service (IRS) designation as a 501(c)(3) status organization.... -
What are separation of duties for internal controls?
Separation of duties (also known as segregation of duties) is one type of control activity designed to assign different employees... -
What are some common queries to monitor vouchers and travel activity?
To access the mostly used Financial System queries, follow the instructions outlined below. Log in to MyPack Portal. Click on... -
What are the fund types and associated spending guidelines?
The university has multiple fund types. The Spending Guidelines, Chapter 3: Guidelines for Specific Fund Types provides a complete list... -
What can a department or auxiliary borrow for?
The university manages a central loan program under which it provides funding for projects under the guidance of the Vice... -
What constitutes a detailed description of a business purpose?
The business purpose is a statement that adequately describes the expense as a necessary, reasonable and appropriate business expense for... -
What documentation is required to pay a foreign national?
Collecting the required documentation ensures that NC State processes payments for international visitors in valid immigration status, and calculates the... -
What is a burn rate?
Burn rates determine the rate of spending on a sponsored project. They are calculated in order for an individual to... -
What is a chartfield class?
The term “chartfield” is used by the Financial System to describe the collective chart of account elements that make up... -
What is a GA1?
A GA1 is the Sponsored Student Authorization online form used by departments to notify the University Cashier’s Office (UCO) of...
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