Are filing fees for travel visas allowable charges to sponsored projects? When travel by PI / project personnel is necessitated by sponsor or nature of work, basic filing and anti-fraud fees...
Are professional organization membership fees allowable charges to sponsored projects? Unless explicitly required by agency funding research or organization hosting professional program, costs associated with memberships in professional organizations are...
Can a grant be deposited into a Foundation? Whether a grant can be deposited into a Foundation depends on whether the grant is “specific” or “nonspecific.” See “Definition...
Can I lease or pay to use laboratory facilities and/or equipment? In relation or sponsored research projects, providing or paying for laboratory facilities and/or equipment should be considered a direct cost...
How are payments from federal sponsors managed? Seldom does payment come in when the university initially receives a contract or grant. Nonetheless, Contracts and Grants (C&G) will...
How are the 90 days calculated for redistribution? For Monthly Payroll: 3 Payroll Periods (Not Including Current Period); Pay in 1R01 may be redistributed without requiring Contracts and...
How do I deposit funds to a sponsored project? All checks should be sent to the Office of Contracts and Grants. Read more: Office of Contracts and Grants, Contact...
How do I request a pre-award? Pre-award project IDs are requested through the Project Modification Request (PMR) system. Read more: Project Modification Request (PMR) Project Modification...
How do I submit a Chartfield request? Chartfields are submitted through the Chartfield Request System. Read more: Chartfield Request Guide
How do I submit a Project Modification Request (PMR)? PMRs are submitted through the PMR system. Read more: Project Modification Request (PMR) User Manual
How do you know if a contract/grant has been approved/awarded? A Notice of Grant Award (NGA, NOA or NOGA) is an award notification from a sponsor. Typically, it contains information...
How is a sponsored project awarded in foreign currency handled? When payment is received Revenue will be recorded in the actual USD received. If the sponsor pays in installments, each...
May I charge facilities service expenses to my contract or grant? In general, facilities costs should not be charged to sponsored projects. Exceptions are made on a case-by-case basis and are...
May I revise the budget on my sponsored project? Budget revision allowability is determined by the terms and conditions of the sponsored award. Read more: Project Modification Request (PMR)
May I travel internationally on my sponsored project? Foreign travel allowability is determined by the terms and conditions of the award, NC State Policy and Federal Regulations. Read...
What are fixed price contracts? In regards to sponsored research projects, a fixed price contract or a fixed price project, establishes guidelines and/or restrictions for...
What are General Data Protection Regulations (GDPR)? General Data Protection Regulations (GDPR) were put into effect in May 2018 to protect the personal data of people within...
What fees are covered by grants? Allowable costs depend on approved contract and on national, state, and university regulations. OMB Uniform Guidance (UG) provides principles for...
What is “cost share”? Cost share is the portion of total project costs not borne by the sponsor agency. Read more: NC State Contracts...
What is “effort” reporting? Effort reporting is the percentage of working hours spent on a particular Project ID. Read more: Effort Reporting
What is “Sponsored Research Overhead”? Facilities and Administrative costs (F&A), also referred to as indirect costs or overhead, are those costs associated with the conduct...
What is a “subaward”? Subaward means an award provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of...
What is a salary/payroll redistribution? REG 10.05.08 – Payroll Redistributions are special journal vouchers used to adjust all payroll charges (salaries and benefits) made in...
What is an allowable cost versus an unallowable cost? Allowable costs meet all compliance criteria for an award agreement. Unallowable costs fail to meet compliance criteria for an award...
What is an inflated/padded budget proposal? An inflated or padded budget occurs when the proposed budget submitted for a research project, whether intentional or unintentional, is...
What is considered equipment and associated costs? According to NC State’s Research Administration and Compliance: Equipment is defined as a non-expendable capital item of movable or personal...
What is F&A? Indirect costs, also known as Facilities and Administrative (F&A) costs, are costs associated with the conduct of sponsored activities that...
What is meant by the NIH Salary Cap? Annually since 1990, Congress has legislatively mandated a provision limiting (or capping) the direct salary that an individual may receive...
What is RADAR? Research Administration Data and Reporting (RADAR) is a database for monitoring, recording, and reporting on submitted proposals and award actions...