Do I pay for car rental taxes when renting a car for travel?
For official university business, where the university is not directly billed by the rental company, travelers do have to pay...
Accounts Payable
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Does the university prepay for goods?
Prepayment of goods is not allowed. If there are unusual circumstance that need to be considered, contact Assistant Controller of... -
How do I approve a supplier invoice?
To approve a supplier invoice for payment, please refer to the instructions listed in the PO Invoice Processing Guide, Chapter... -
How do I close (cancel) a voucher?
To close a voucher, follow the instructions listed on the Vendor to Voucher training guide, page 5: Deleting/Closing a Voucher... -
How do I complete a travel authorization that does not require reimbursement?
To start the process log into MyPack Portal and navigate to the Travel Authorization page (MyPack Portal > Employee Self Service... -
How do I contact Accounts Payable?
To locate Accounts Payable’s phone and email information, please refer to the University Controller’s Office website > Contact Us page. -
How do I correct a voucher?
First, determine the voucher’s Post Status: If the correction occurs on the same date the voucher was created, then you... -
How do I determine the Received Date for Goods when creating a voucher?
To document the received date in the Goods/Services Received Date field on the voucher, use the date the goods were... -
How do I determine the Received Date for Services when creating a voucher?
Use the first date of service to document the received date in the Goods/Services Received Date field on the voucher.... -
How do I enter a voucher?
To enter a voucher, follow the instructions in the Vendor to Voucher guide, Page 3: Adding a New Voucher. If... -
How do I know if a payment has been sent to the supplier?
Example of where a supplier has been noticed to take payment and has done so: Read More: Virtual Payables for... -
How do I know if a supplier is a Virtual Payables supplier?
To determine if a supplier is a participant in the Virtual Payables program, Navigate to the Financials System Homepage. In... -
How do I know when my PO invoice has been processed for payment?
To find out if a Purchase Order has been process for payment, please follow the steps outlined below. Log into... -
How do I look up a definition of an expense account code?
Expense Account definitions are found on the University Controller’s website, Chart of Accounts – Follow the links from major captions... -
How do I make changes to a purchase order?
To modify a purchase order, please refer to the following sections of the Purchasing Manual: Introduction to Procurement: -
How do I process an international ACH transaction?
To process a foreign wire, contact Andrea Turner in Accounts Payable. Foreign wires are processed through Western Union as a... -
How do I process PO invoices?
The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver invoices... -
How do I request a non-travel cash advance?
The University Controller’s Office, Accounts Payable can assist with cash advances and reconciliations for non-travel cash advances. The majority of... -
How do I request an expense reimbursement?
To initiate a personal reimbursement, please consult with your college or department business office for the appropriate form and process. -
How do I request and process an express check?
Express check payment processing must be reserved for urgent circumstances, which normal payment processing cannot accommodate. Before submitting a request... -
How do I request payment for an invoice?
The PO Invoice Upload feature in the Financial System has been developed to offer departments the ability to deliver documents... -
How do I set up an upper 3 project?
To set up an upper 3 trust fund project (35XXXX – 399999), please contact Ginger Burks Draughon, Office of Cost... -
How do I stop payment of vendor checks?
For instructions on placing a stop payment on a vendor check, please contact Sonya Goddard Univ. Accounts Payable via email... -
How do I submit a Foreign Wire Request?
Complete and submit the appropriate foreign wire transfer form located under Forms/Wires on the Controller’s Office website. -
How do I unpost a voucher?
As long as voucher has not been approved by Accounts Payable, you will be able to make changes. INSTRUCTIONS The... -
How do I update my personal address?
To update your personal address, follow the steps outlined below: Log into MyPack Portal. Click on the Employee Self Service tab from... -
How do I void and reissue a check issued to a vendor or individual?
The process will differ depending on whether a check has been reported lost or missing, or if the university department... -
How do we pay a foreign supplier who requests a wire transfer payment?
Complete and submit the appropriate foreign wire transfer form located under Forms/Wires on the Controller’s Office website. Send the completed... -
How do we pay for a conference cancelation charge?
To pay for a conference cancelation charge, you will need to process a small purchase voucher. Penalties and charges resulting... -
How do we pay honorariums?
An honorarium is a monetary token of appreciation in lieu of payment for services. The department receiving the service will...
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